Document Controller

Stafford

Permanent Contract

Salary of £35k - £38k (DOE) + Flexible Benefits

 

Summary

 

We have an exciting new opportunity for a document Controller to join our team based at Beacon Barracks in Staffordshire. We are looking for a highly organised and detail‑driven Document Controller to provide a professional, high‑quality document management service across one or more projects.

In this role, you will be accountable for the control, accuracy and timely distribution of all project information, ensuring documentation is managed in line with internal processes, client requirements and supply‑chain standards. You will be a central point of contact for project documentation, supporting the smooth delivery of works and effective collaboration across multiple stakeholders.

 

British Nationality and SC Security Clearance are conditions of employment. If not already held, SC Security Clearance can be obtained with the support of NG Bailey.

 

Some of the key deliverables in this role will include:

 

• Owning and managing the project Document Management System (DMS), controlling the flow of information throughout the project lifecycle
• You must have experience of managing project documentation using the Viewpoint software system.
• Uploading, downloading, issuing and tracking drawings and documents, ensuring all information is receipted, checked, registered and distributed correctly
• Maintaining accurate records, registers and version control in line with internal and external requirements
• Liaising with the client, supply chain, contractors and project team to ensure alignment between internal and external document control systems
• Producing regular progress and status reports, including drawing logs, technical submission status, RFIs/TQs and other project registers
• Providing a professional administrative support service to the wider project team as required
• Ensuring the highest levels of confidentiality and information security, including the safe storage and handling of sensitive documentation
• Actively supporting and complying with all health, safety and environmental requirements
• 37.5 hrs per week Monday to Friday 0830-1630

 

 

What we’re looking for

You’ll be someone who takes pride in accuracy, thrives in a fast‑paced project environment and enjoys working collaboratively with others.

 

Essential experience:

• Experience using Electronic Document Management Systems for document and drawing control is ideal
• Manage project documentation using the Viewpoint software system (Essential)
• Confident user of Microsoft Office applications
• Experience working in a customer‑facing or stakeholder‑focused role
• Proven ability to work under pressure, manage deadlines and prioritise workload effectively
• SC Security Clearance - This can be arranged for the successful candidate. 5 year UK residence (or overseas British bases) and employment history required – Essential.

 

Benefits:

We're always evolving our benefits to ensure we're attracting and retaining great people.  Some of what you can expect includes: 

• Salary of between £35k - £38k (DOE) + Flexible Benefits
• 25 Days Holiday plus Bank Holidays
• Pension with a leading provider and up to 8% employer contribution
• Sick Pay
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Salary sacrifice car scheme (Hybrid/Electric Vehicle)
• Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)
• Flexible benefits to suit from Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax Free Bikes.
• Personal development programme

Next Steps: 

As a business, we’re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.  

We’ll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met. 

 

About Us: 

We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training. 

Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies. 

Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be. 

 

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